Friends General Conference

Nurturing faith and Quaker practice

2015 Gathering FAQs

Email the Gathering staff, or call us at 215-561-1700, ex. 3200 (Monday-Friday, 9:30 am-4:30 pm EST).

Questions about completing and paying registration

Questions about changing your registration form

Questions about Junior Gathering

  • Click here to see Frequently Asked Questions about Junior Gathering

Housing and Meals questions

Packing and Traveling Questions

Other Questions

My meeting has given me a scholarship. To whom do I send the check?

If you've already paid us a deposit, you can mail us the check from your meeting--or, you may simply bring it with you to the Gathering. If you expect your meeting's check to serve as your deposit, please mail it to the FGC office within 14 days of your registration.
Checks should be made out to "FGC Gathering," with a note in the memo line that includes the name of the registrant.

The FGC office mailing address is 1216 Arch St, 2B, Philadelphia, PA 19107.

I'm stuck in the online registration form and can't move on.  Help!

I click NEXT and nothing happens.  Scroll to the top of your screen to look for a red error message.  If you missed answering a required question or didn't use the required format (for example you used a space or a letter when a number was required), the form won't let you proceed to the next page.  But it will describe the error to you.

How do I make a partial payment at the end of my registration form?   If these instructions don't help, then click "Needs staff processing (aid, refunds, adjustments)" as your payment option and call us during the business week at 215-561-1700 ex. 3200 with your credit card information.  Do not leave your credit card number on our voice mail!

I've tried everything and I'm still stuck!  Click SAVE at the bottom of the page and call us at 215-561-1700 ex. 3200 on the next business day.  If you start your registration before a key deadline, we will be glad to complete it with you on the phone on the next business day.

I made a larger credit card payment than I intended.  What should I do?

Send an email to with your name, the amount you charged, and the amount you wanted to charge, and we will make the appropriate refund within two business days.  Please do not send your credit card number to us via email or leave it on our voice mail!

What is the difference between Half-Time and Part-Time registrations?

Half-Time registrants may choose on-campus housing and a meal plan.  There are only two half-time options: Sunday-Wednesday, or Wednesday through Saturday.  Read more about the Half-Time registration.

Part-time registrants may register for as little as one day.  There is no on campus housing for part-timers.  Meals are available at the cafeteria, and may be purchased upon arrival at campus.

Both Half-Time and Part-Time options are only available to adults. Children and high schoolers must be full-time registrants.

How do I enter my completed registration to change it?

Adding or changing information about financial aid or workgrant request? Please do NOT make changes in your registration form. Instead, email the new information to

Option A (easiest method): Use link in primary registrant's confirmation email

  1. Follow the “Click here to view event summary” link from the primary registrant’s confirmation email
  2. Click “Already registered?”
  3. Enter Confirmation Number (it’s in your confirmation email)
  4. Click "OK" button
  5. Click "Modify" button
  6. Choose either the “Information” or the “Registration” links on far right for the appropriate person
    • Information” is the first set of questions you answered, all the way up to financial aid
    • “Registration” is for the workshop and and fee-related choices you made, and the follow up questions
  7. Make desired changes
  8. Click NEXT Button until  you see a FINISH button
  9. Click FINISH

Option B: Use generic link to completed registration forms

  1. Follow this link for the Gathering event
  2. Enter primary registrant’s name and email address, exactly as entered on the registration form
  3. Enter Confirmation Number (it’s in the primary registrant’s confirmation email, or you click on the request button)
  4. Click "OK" button
  5. Click "Mody" button
  6. Choose either the “Information” or the “Register” links on far right for the appropriate person
    • Information” is the first set of questions you answered, all the way up to financial aid
    •  “Registration” is for the workshop and and fee-related choices you made, and the follow up questions
  7. Make desired changes
  8. Click NEXT Button until  you see a FINISH button
  9. Click FINISH

What is the minimum deposit?

If you have asked for financial aid (workgrant or scholarship), do not pay a deposit until your aid has been awarded.  At that time, a deposit of $75 per person (or the balance, whichever is less) will be due within 10 days.

If you have not asked for financial aid, your minimum deposit is the program fee total for all members of your party (e.g., $370 one adult over 35 years).

How do I make a payment?

Mail a check payable to FGC Gathering.  Please include the name of the primary registrant in the memo section.

FGC Gathering
1216 Arch St 2B
Philadelphia, PA 19107

On-site, we strongly urge people to pay with check or cash. Credit card payments may be made online at any time. Follow the instructions below to access your registration account online.

Make a payment by credit card:

Please minimize use of "reward" credit cards. FGC pays twice the fees when you use a reward credit card, especially Mastercard World Elite and Visa Signature Preferred cards. To help FGC minimize the fees it pays, whenever possible:

  • Make payments over $400 by check
  • Use a debit card instead of a credit card
  • Minimize use of “Mastercard World Elite” or “Visa Signature Preferred” reward cards. Regardless of the amount of payment, FGC always prefers a check to payments by these cards

To make a payment by credit card:

  1. Follow this link for the Gathering event
  2. Enter primary registrant’s name and email address, exactly as entered on the registration form
  3. Enter Confirmation Number (it’s in the primary registrant’s confirmation email, or you can click on the request button)
  4. Click "OK" button
  5. Click "Submit Payment" button
  6. Complete credit card information, and the "Apply the Payment to Your Order" section
  7. Click "Submit Payment" button at the bottom of the page
  8. If your address does not fit the format provided, please call the Gathering office.

I'm having trouble making a credit card payment online. What should I do?

  1. Make sure that the amount you’ve entered as your total payment is equal to or less than the balance due on your account—the form won’t let you overpay. (If you want to make a donation, either add a donation to your registration, or call us to add it for you.)
  2. If paying less than the total due on your account, make sure you have itemized your payment (for example, if you want to make a payment of $100, you need to say whether you want that applied to your program fee, housing, etc). You can’t pay more than is due on any single item, and the total in those item boxes must add up to your total payment.
  3. Check the formatting of your total payment. It should have a dollar amount, decimal point, and cent amount, with no dollar sign or other punctuation. For example, if you were paying $100, your total amount should look like this: “100.00” not like “$100.00” or “100.”
  4. Please make sure that your billing name and address exactly match your credit card bill. Slight variations (such as “Ave” instead of “Avenue”) can prevent your charges from going through.
  5. If you still have problems, click "Needs staff processing" to complete your registration form and call us on the next business day 215-561-1700 ex. 3200 to make your credit card payment by phone.

I just changed my registration.  Why is my bill wrong?

When you ask us to change a financial item (e.g., change from a single to a double room), the registration software adds the cost for the new item (the double) to your bill.  But it does not remove the cost for the old item (the single).  Staff has to do this manually.  After a few days, staff will email you a correct bill.  Thanks for your patience!

What is provided for dorm linens?

Sheets, pillowcase, towel, wash cloth, pillow and a light blanket are provided for each bed.  No linens are provided for children on the floor.

What is the mailing address for conference registrants?

Return here after June 15 for the mailing address.

Please plan to have packages arrive no earlier than June 26.  Check at the Gathering Office in the Convocation Center to pick up your package.

If I want to buy just a few meals in the dining center, what are the prices?

Pre-Gathering meals (Friday night through Sunday lunch) must be pre-purchased via your registration form no later than June 15 for the discounted, pre-order price.

During the Gathering (starting Sunday night), everyone who has on-campus housing must have a meal plan.  However, you may choose to buy a two- meal plan and then choose to occasionally buy breakfast in the dining center.  Or you may be staying off campus and choose not to have a meal plan.

Friends may purchase meals tickets during the Gathering (Sunday dinner through the last meal) from the Gathering Information Desk. Prices (higher than the pre-ordered meals) will be posted in April.

Note that buying a meal plan is significantly less expensive than buying many meals on a cash basis.

Will I have access to a fridge?

Priority access to all refrigerators will be for Friends with a medical need for one (as reported in their registration form).  We cannot tell each person in advance where they will be housed or whether there will be a fridge close by.  If you want to store some food in a fridge, we recommend arriving with a small cooler or arriving ready to purchase a small cooler -- just in case there is not enough fridge space in your dorm.

Will I be able to control the temperature in my room if I pick air-conditioned housing?

Yes. Each of the rooms in air-conditioned housing has its own thermostat, which can be adjusted or turned off.

What food is available on campus or nearby?

There is a convenience store and some fast food and sandwich establishments on campus, but no full restaurants in walking distance. Hours of those food establishments will be published by May 1. We are exploring vegetarian and gluten free options.

How do I sign up for field trips?

Field trip sign ups start Sunday July 5, at the Gathering. Payments for field trips are only by cash or check.

Internet Access

The University reports that there is free wireless in all of the rooms of all of the dorms, and throughout campus.

When will I learn the details about my airport van or Greensboro bus arrangements?

You will receive an email in late June with information about your transportation from/to the airport or train.  Note that the last day to make van or bus reservations is June 15.

I haven't received a confirmation email--am I registered?

Your confirmation is very, very likely in your Junk Mail or Spam Mail folder.  Go find it and other emails from the Gathering!  Read more about Gathering email being treated as spam.

Confused about when you should arrive?

Before Friday: Only staff and a few volunteers by will be on campus by pre-arrangement. Call the Gathering Office if you're not sure.

Friday: The Retreat for People of Color and their Families, Couple Enrichment Leadership Training, and Quakers & Business Conference all begin Friday evening.

Saturday: The Adult Young Friends Retreat starts at 9 a.m. You might want to arrive Friday night. Workshop leaders are welcome to arrive Saturday.

Sunday: Junior Gathering training begins with a light breakfast at 8:30 a.m. Workshop leaders are expected to check in, pick up your packets, and read through them before your 3:15 p.m. meeting. You might want to arrive Saturday night.

Sunday: Regular check-in begins at 1:00 p.m. The High School Dorm opens at 2:00 p.m. The Gathering begins with supper Sunday evening.

Wednesday : The second half-Gathering begins. If you plan to attend your workshop Wednesday morning, allow time to check in and find your workshop location before the 9:00 a.m. start time for your workshop. The second half-Gathering meal plan begins with lunch.

What do I need to bring?

Definitely bring:

  • If you have a child sleeping on the floor: sleeping bag/bedroll, linens, pillow and towel for that child
  • Fragrance free toiletries (including fragrance-free insect repellant)

Consider bringing:

  • Raingear Sunglasses, hat, fragrance-free sunscreen.
  • Labelled water bottle  
  • A sweatshirt or jacket for cooler evenings
  • Swimming suitA towel
  • A doorstop, in case you want to prop open your door to be social with your neighbors
  • A fan or white noise maker to help disguise dorm noises
  • A reading light.
  • Coat hangers
  • Alarm clock
  • Cloth napkin
  • Earplugs Rise-Up Singing (also available at the Gathering Store)
  • Spare pillow if needed

Driving directions to Western Carolina University

Follow this link for driving directions.

How do I view the carpool list?

If you signed up for the carpool list when you registered, here is how you view it.  You can add yourself to the carpool list by following directions to modify your registration.

  1. Return to the registration site by following this link: Click here
  2. Enter your Confirmation number (it's in your confirmation email) and click the OK button. (Read this if you never received a confirmation email.)
  3. Click on upper INFORMATION tab at the top.
  4. Click on CARPOOL LIST tab on the next line down

Don't see the answer to your question here? Email us at, or call 215-561-1700, ex. 3200.