Quaker Exhibits and Presentations

Presentations
Exhibits
Free table for leaflets and flyers
Campus mailing address

Presentations

National and regional Quaker organizations will make scheduled afternoon presentations. Complete the Quaker Presentation Form by May 31 to request a presentation time. Gathering staff will inform you by June 15 of the time and date of your presentation. Due to a limited number of time slots, we may not be able to accommodate all requests.

Exhibits

Exhibits by Quaker-related organizations, communities, schools or interest groups will be displayed by advance arrangement. Exhibit space is limited and may sell out. We will process paid-in-full advance reservations on a first-come, first-served basis in the order that they are completed. Most exhibit space will be for freestanding tabletop exhibits, with limited wall area and electrical outlets available. No exhibit may exceed 6 linear feet. The deadline for requesting exhibit space is May 31.

Exhibit prices:

  • Table space:  $6/linear foot (2, 4 or 6 feet only)
  • Freestanding exhibit: 50 cents/square feet
  • Wall exhibit: wall space is not available in 2012

We will email you in mid-June regarding the earliest time that exhibits may be set up. (It will be likely be 9 pm Sunday July 1.)  While exhibitors are responsible for setting up and taking down their exhibits, an Exhibit Coordinator will be available to answer questions as you set up your table/space. Masking tape only may be used for hanging signs from tables. Exhibits must be removed by 9:30 PM on Friday, July 6 and FGC cannot be responsible for any items left behind.

Exhibit hall closed Wednesday July 4: to avoid holiday overtime costs,  the building that houses exhibits will not be open Wednesday afternoon and evening July 4.   Please be aware that when the building is open, the exhibit area will not be supervised, any and all items in the display are the exhibitor’s responsibility.

Nothing may be sold in the Exhibits area. Please do not solicit donations for items included in an exhibit. If you are interested in selling goods, please see the consignment form. 

Complete the Exhibits Reservation Form.

After submitting the Reservation Form, please send your payment in full by check or money order to:

FGC Gathering Exhibits, 1216 Arch St 2B, Philadelphia, PA 19107

Free Table for Leaflets and Flyers

The exhibit hall will include a table for leaflets and flyers.  If you leave materials on this table, please follow the following guidelines:

  • No more than two documents per organization (or, if no organization, per person)
  • Documents only -- no displays, and especially nothing three dimensional.  A petitition is considered a document.
  • For each document, provide the name and contact information for a Gathering registrant.

Items that do not meet these requirements will be removed from the leafletting table. See detailed policy regarding unacceptable materials.

Mailing Materials to the Gathering

Out of consideration to University staff, materials should arrive no earlier than Thursday, June 30.  Mail items to:

S. Davis/FGC/Your Name
Memorial Union, URI
50 Lower College Rd
Kingston, RI 02881