Revised March 15th, 2021. This resource will be updated based on the most up-to-date information about COVID-19 and public health recommendations. A Note from the Authors: If you have suggested changes or additions to this document, please contact FGC’s Communications team. We are grateful to FGC Friend (and retired medical doctor) Frank Barch for his input around public health recommendations.– Marta Rusek and Barry Crossno | 5/28/20
God that made the world and all things therein, seeing that he is Lord of heaven and earth, dwelleth not in temples made with hands…Acts 17:24 King James Version (KJV)
The building is closed. The church is open.Church Beyond Walls Facebook Meme
We know that some of you are beginning the discernment process with members and attenders of your meeting to possibly reopening your Quaker Meeting house during the COVID-19 pandemic. To aid your discernment, FGC has compiled the following advices, queries and safety strategies to help guide your Quaker community’s decision-making. This document is not comprehensive and is offered simply to assist your process. Though we are all disappointed in the postponement of in-person worship during these times, we encourage Friends to remember that while our physical meeting spaces are closed, Spirit moves wherever and however we find the means to gather as a community. This includes using technology to hold Meeting for Worship virtually while we’re apart.
We also want to strongly encourage you to consider guidance from government agencies (some links below) and to inquire with your Yearly Meeting to see if there might be additional resources and guidance available.
Lastly, know that while FGC itself has no meeting house, we are in discernment about when and how to safely reopen our main office in Philadelphia. We also traditionally hold in-person events and committee meetings during the year. Know that all FGC in-person events and meetings are now virtual until further notice.
Before you consider the queries, we thought it might be helpful to consider the following advices as a way to seed your discernment. If your meeting were to discern that it is time to re-open the meeting house, we encourage you to:
- Determine what committee(s), working group(s) or Friends will act as point people related to meeting house safety and hold responsibility for seeing reopening protocols implemented and followed.
- Follow (or exceed) the guidelines of your state and local health department. If your town or county does not have a health department, check out Interim Guidance for Communities of Faith from the CDC.
- Clean and disinfect frequently-touched surfaces before and after Meeting for Worship each time you have it. Be mindful of Friends with scent sensitivities and open windows in your meeting space to keep the fresh air circulating. If your Quaker community hosts Meeting for Worship multiple times in a day, consider staggering the start times (or offering them on different days) so Friends have ample time to clean and disinfect the meeting space before each worship.
- Consider offering a virtual Meeting for Worship (if you’re not already doing so). There will likely be Friends who feel safer worshipping from home until a COVID-19 vaccine is available. If you choose to have in-person worship and open it to meeting attenders online, consider using a Meeting Owl or a laptop with a built-in web camera and video conferencing software like Zoom. Send out the details for participating in worship virtually the day before via email (don’t forget to send written directions for how to connect and participate online, too!). Some meetings are considering the idea that they will offer separate in-person and online worships based on the comfort level and needs of their members and attenders.
- Ask all attendees to wear face masks. Face masks worn properly significantly decrease the risk of transmitting of COVD-19. Therefore, they are essential to protect Friends and participants with pre-existing health conditions and individuals who face a higher risk of contracting COVID-19. If visitors come to the meeting house without a mask, have spare masks handy or be prepared to encourage them to participate virtually or by phone from a safe distance outside the meeting house.
- Install hand sanitizer stations at the entrance of your meeting space and throughout it. If your Quaker community decides to hold worship outdoors, clearly identify hand sanitizer stations with signs and something hard-to-miss, like flowers or balloons, so Friends know they are available.
- Encourage social distancing. Meeting for Worship participants should sit or stand with a 6-foot radius of space around them at all times. Use non-physical forms of greeting when welcoming Friends into the meeting house and at the rise of meeting (try these no-contact greeting alternatives instead). If your worship room is traditionally full, consider having multiple worships to enable proper spacing between chairs.
- Temporarily suspend activities that are high-risk for spreading the coronavirus. This means not having hymnals out in the meeting space and not doing potlucks for a while. Group singing may be possible if it is held outside and everyone is wearing a mask. Childcare and religious education programming for children are also possible so long as Friends consider following guidelines from the Centers for Disease Control (CDC) in the United States or the Government of Canada’s Public Health Division for keeping children and volunteers safe. Also, stop using shared hand towels and use disposable paper towels in kitchens and bathrooms.
- Interested in more guidance around nurturing the spiritual lives of children and their families during the pandemic? Check out this resource created by Religious Education Consultant and Trainer Melinda Wenner Bradley.
- Give opportunities for feedback after reopening the meeting house. Despite good planning, some safety issues may only become apparent when the first worship is held. Give ample opportunities for Friends to suggest ways to increase safety and increase confidence in the procedures being used.
Reopening the doors of your meeting house amidst so much uncertainty, and when so many Friends in the FGC community face a much higher risk of contracting the novel coronavirus, is, as you know, not a decision to make lightly. Having read the advices, consider the following queries together (via phone or videoconference):
- Does our meeting/church have the capacity to provide a sacred space that is reasonably safe and adheres to the regulations of our local health department and/or CDC guidelines?
- In other words, do we have the volunteers, social distancing resources (like face masks), cleaning supplies, meeting house space, and budget available to keep high-use surfaces clean and to create a 6-foot no-contact radius around each participant?
- Will members and attenders of our meeting feel safe and comfortable enough to gather in-person if we reopen now? Will visiting Friends, newcomers, and spiritual seekers feel safe?
- Do we have a communications process set up to share reopening protocols to new and returning Friends (wear a face mask, remain six feet apart, use no-contact methods of greeting) and to let community members and visitors know when in-person Meeting for Worship is cancelled?
- From a public safety and pastoral care standpoint, are we prepared to address the consequences of an infected participant (with or without symptoms) attending in-person worship and potentially spreading the infection to people we know and love in our community?
Many Friends have asked for resources and guides about how to hold a hybrid meeting, where Friends gather for worship or business meeting in-person along with Friends participating remotely, using a computer and camera set-up in the worship space. In response to this request, FGC is hosting a web-based consultation about online gatherings and community on April 17th, 2021, and our hope is to compile our shared learnings from that consultation (including information about hybrid meetings) into a resource to share with Friends.
If you would like to participate in the April 17th consultation, learn more and register here.
You may also want to check out these hybrid meeting resources:
- Pendle Hill’s Hybrid Worship Experiment by Pendle Hill staff
- About Hybrid Meetings: How They Work by Philadelphia Yearly Meeting