These FAQs have been modified for the 2022 Young Adults Youth (YAY) Gathering. This page will be updated for the 2023 Gathering in Monmouth, Oregon.


Junior Gathering

Each afternoon has two activity blocks:

Family Time – 1:30-4 pm – this is a time for parents & their children in Sprouts, Pinetrees & Oaks to be together. Junior Gathering will organize field trips, activities, and guest speakers during this time. Acorns (birth- age 5) staff will be available to care for children during this session. Acorns parents can attend afternoon Adult Young Friends sessions, virtual workshops, or rest.

Intergenerational Time – 4-6 pm – this is a time when all YAY Gathering attenders are invited to build community together. Join in on a game of capture the flag, a knitting circle, or a singing group. This is a great time for rest or informal outdoor play. We invite attenders to offer different skills and interests that they want to share with the YAY Community. Some activities will sponsored by Junior Gathering, High School and Adult Young Friends communities. Saturday afternoon will be an all-ages Block Party with music, lawn games, and dancing.

This really depends on both the ages of the children and how far apart in age they are. Infants and toddlers are often grouped together – if there are not too many of them. Rising Kindergarten through sixth graders are divided into groups of equal numbers based on both age and their school grade, with activities tailored for their ages. The rising 7th, 8th and 9th graders are together in a middle school group.

Every child and youth at the YAY Gathering needs a sponsor. A sponsor is a parent/guardian, family member or other conscientious person 25 or older who knows the child or youth well. If the sponsor is not the parent, the sponsor should be someone who is actively concerned with the young person’s activities and well-being. We request that a sponsor be responsible for no more than two young people. Both the participant and sponsor must be full time YAY Gathering attendees residing on campus.

Children and youth may not arrive before sponsors or remain at the YAY Gathering after sponsors have departed. Please make travel plans accordingly. The sponsor (or designated alternate) must be on campus (or with the sponsee) at all times during YAY Gathering. Alternate sponsors are designated in writing in advance. Complete sponsor guidelines may be viewed at our website in June, and will be explained in detail at the High School Program sponsor orientation on Wednesday evening. All participants, even those already 18, must identify their sponsor when registering for YAY Gathering and submit a parental release form.

If your travel plans require you to arrive late Wednesday evening, please be sure to let us know so the Group leader can make sure your child feels a warm welcome upon arrival! We encourage all families to stay for the event; however, if your travel plans require you to leave on Saturday afternoon, be sure to let your child’s group leader know this, so your child will receive a proper goodbye.

Please indicate your child’s rising grade level, the one your child will be in when school starts again in the fall. 

You will receive an email message from your child’s group coordinator in mid-June with all of the specifics.  There is also some information on the webpage for your child’s age group.

The coordinators of your child’s group will be composing email messages to introduce themselves to you and your child. These messages will be sent from FGC in mid-June.

If your child has an IEP or 504 plan, please attach it to your parental release form so we have this additional information about your child and do our best to support them during Junior Gathering.

For the very youngest, our goal is one-on-one care. Older children have a 4:1 child:staff ratio.

The number of children in your child’s group will depend upon a variety of factors, but we generally like to keep our numbers small with adequate adult staff to support the group. Rising 7th through 9th graders (Oaks)  have workshops in the morning, usually fewer than 15 people in each with two staff members. In the evening they have small support groups of 5 – 8 for the beginning time, followed by large group activities. For the groups from age 3 to 6th graders we aim for 15 – 20 per group with one adult for every three to four children.

In 2018 Junior Gathering began serving a simple snack in each group, such as graham crackers, popcorn, pretzels, and rice cakes.

A simple snack allows Junior Gathering to act as better stewards of our funds. It eliminates the need for the two snack coordinator positions, as all snack can be delivered to the classrooms at the beginning of the week instead of each morning. This allows us to conserve funds for programming and rely more heavily on the dining hall and mealtimes to fill the tummies of the children in our care with healthy, sustaining food. Though we have loved serving fresh, organic produce and juice to the children, these groceries cannot be bought in bulk and are significantly more costly than dry goods. We appreciate the care that went into this decision and trust that as you make plans for coming to Junior Gathering, you will plan to use the robust offering at the dining services to make sure the children are well fueled for their play and learning with us. A hearty breakfast goes a long way toward a successful morning and a solid supper helps children thrive during evening program time.  Our simple snack will help bridge the time between meals.

Please plan to send a water bottle clearly marked with your child’s name so we can avoid using disposable cups and still make sure our children are getting plenty of water to drink, especially on hot days.

This depends on the particular campus, child’s age and your preference. Children under 11 years of age have the option of sleeping on the floor in your room IF the other bed is occupied. (No bedding or pillows provided!)

Older children or younger ones who don’t want to sleep on the floor will share a room with you or, if your room is full, with another child of similar age and same gender. That room will likely be next to your room, or in a suite across the hall with the parent of the other child.

The Housing Team will choose another family in the same situation and put your child with another one in the room between yours and the other child’s parent’s room. If they can’t find a good match for your child, your child may be in a room by themselves — but you will still be charged the price for a double (shared-room).

Junior Gathering programming runs until 9:30 to give parents the opportunity to attend racial affinity groups and virtual evening program. Due to early bedtimes, Acorns (birth-age 5) do not have coverage during the evening session. Instead, Acorns meet in the afternoon (1:30-4 pm). It is your decision whether or not your older child attends evening group time, especially if bedtime is an issue. A well rested child will be better able to focus and reap the benefits of morning group. However, for school age children, our experience has shown that the more time they spend together the more friends they make! For rising 7th through 9th graders, our expectation is that all the participants will attend each evening – since this is when they have their support groups. However, if your older child must miss one evening, it is important to notify the leaders – so they won’t come looking for you!

Saturday’s evening session will be an all-ages community Talent Show.

We encourage parents to do cooperative babysitting. We will have a slack channel for parents to connect & communicate with one another. You will likely be housed near families with similarly aged children.

Translate »