Friends General Conference

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Gathering Fees

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Find details on the half-Gathering options, payments, deposits, cancellations, and additional fees.

Fees Described

Every full-time and half-Gathering attender pays three fees:

  • a Program Fee
  • a Lodging and Campus Fee
  • a Meal Plan Fee (optional for commuters)

Beginning June 1, there is a $60 late fee for all full-time and half-Gathering registrations. Late fees will not be charged for part-time registrations.

Part-time attenders pay a daily program fee and can purchase meals on site. On campus housing is not available to part-timers but is available to half-Gathering registrants.

Children on the floor must bring their bedroll, pillow, and towel.

Attenders may choose to purchase other items: early arrival rooms, t-shirts, and an attenders directory. In 2020, t-shirts can be pre-ordered when you register, or purchased onsite at QuakerBooks. The Attenders Directory can be purchased on-site at QuakerBooks. Shuttle reservations are purchased individually with our transportation provider.

Financial aid is available. Learn more.

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2020 Program Fees

Adult Program Fee $410
   Young Adult Program Fee(18-35 yrs) $375
Half Gathering Program Fee (Adults only) $245
   Young Adult Program Fee (18-35 yrs) $225
Infant through High School Program Fee
(up to age 18, read more)
$185
Family Discount on Program Fees (for families with dependents) 15%
Adult part-time program & campus fee,
adults only (per day)
$95


Family Discount

A family consisting of one adult plus dependents is eligible for a 15% discount on Program Fees. Full-time students under age 24 are usually dependents. Note that a spouse or domestic partner is not considered a dependent. However, if the family consists of at least one adult and one dependent, then the discount also extends to a second adult spouse or domestic partner. Dependents are registered oldest to youngest, and third, fourth and fifth dependents will not be charged a program fee. For the Family Discount to be applied, all members for the family should register together.

A grandparent plus dependents also constitute an eligible family. (“Dependent” means dependents of the grandparent, or dependents of another adult in the family who is not attending the Gathering.)

See examples and read more about the Family Discount.

If you are not eligible for a Family Discount, the first registrant indicates that they are "not registering with dependents" and subsequent registrants respond to the question "Which registrant are you?" with "Other adult without dependents."

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2020 Lodging & Campus Fees

"Double" refers to a single bed in shared room with two beds. Learn more about housing choices.

Little Child=birth to 2 yrs · Child=3-11 yrs · Youth=12 yrs to rising ninth grade ·High School=rising 10th grade - 18 yrs and in HS program

FULL- AND HALF-GATHERING FEES Full-
Gath
Half-
Gath
Full-Gathering
  Adult Adult High School Youth (age 12-14) Child (age 3-11) Little Child (2 & under)
Single, air conditioning $487 $244 n/a n/a n/a n/a
Double, air conditioning $385 $192 $220 $220 $220 $220
Single, no air conditioning $397 $199 n/a n/a n/a n/a
Double, no air conditioning $259 $129 n/a $154 $154 $154
On floor (see Family Housing Notes) n/a n/a n/a n/a $20 No charge
Commuter $100 $50 n/a $20 $20 No charge
EARLY ARRIVAL ROOM FEE,
per night
(before June 28)
           
Single, air conditioning $81 $81 n/a n/a n/a n/a
Double, air conditioning $64 $64 n/a $37 $37 $37
Single, no air conditioning $66 $66 n/a n/a n/a n/a
Double, no air conditioning $43 $43 n/a $26 $26 $26
HS on floor (see conditions) n/a n/a No charge n/a n/a n/a
Child on floor (birth–age 11) n/a n/a n/a n/a No charge No charge

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2020 Meal Plans (dinner June 28 to lunch July 4)

Everyone staying on campus must choose a meal plan. Learn more about meal plan options.

  Adult
(full-Gath)
Adult
(half-Gath)
High School Youth Child (age 3-11) Little Child (2 & under)
Breakfast, lunch & dinner $186 $93 $186 $186 $93 No charge
Lunch & dinner $143 $72 $143 $143 $71 No charge
Lunch only (for commuters only) $65 33 n/a $65 $33 No charge

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2020 Pre-Gathering Meals (Friday dinner 6/26 - Sunday lunch 6/28)

Attenders of pre-Gathering retreats, or those who are otherwise on campus starting Friday night 6/26, can choose to purchase a pre-Gathering meal package. We are still determining prices with the site. Options are either:
Pre-Gathering Meals (breakfast, lunch & dinner): Fri. dinner, Sat. breakfast, lunch, dinner; Sun. breakfast, lunch
Pre-Gathering Meals (lunch, dinner): Fri. dinner; Sat. lunch, dinner; Sun. lunch

If you are not going to be present the full weekend, you can purchase individual meals for cash in the cafeteria. See single meal prices below.

  Adult
High School
Youth Child (age 3-11) Little Child (2 & under)
Pre-Gathering breakfast, lunch & dinner $xx $xx $xx $xx No charge
Pre-Gathering lunch & dinner $xx $xx $xx $xx No charge

Cash Meal Prices

Attenders staying off-campus and part-timers will be able to purchase individual meals at the cafeteria. Any pre-Gathering meals (before Sunday dinner) will also be at these prices. (Check back for prices)

Adult, High School, Youth (age 12 - rising 9th grade)

  • Breakfast: $xx
  • Lunch: $xx
  • Dinner: $xx

  • Child (age 3-11)

  • Breakfast: $x
  • Lunch: $x
  • Dinner: $x

  • Little Child (age 0-2)

  • Breakfast: $x
  • Lunch: $x
  • Dinner: $x

  • Sample Rates

    Here are some sample rates* to help you plan your budget:

    $855 Adult (36 yrs. and older)

    $820 Young Adult (age 18-35)
    $591 High schooler

    $298 10-year-old, on the floor

    $2193 Family with two adults, one 6-year-old, and one 2-year-old

    *Sample rates assume shared non-a/c rooms, full-time attendance, and a three-meal per day meal plan. We assume children 11 and under will have the floor rate.

    Find details on the half-Gathering options, payments, deposits, cancellations, and additional fees.

    Payments and Deposits

    Deposits: The minimum deposit is the Program Fee(s) for your party (or for children and teens, their housing fee), due when you register. However, if you are applying for financial aid from your meeting or from FGC, a deposit is due one week after you learn of aid granted. Deposits and other payments may be made by credit/debit card, electronic check, or paper check. FGC pays twice the fees for reward cards - whenever possible, avoid Visa Signature Preferred and Mastercard World Cards.

    Here are instructions for how to pay your deposit.

    Canadian Payments: Payments made in Canadian dollars will be credited with the prevailing exchange rate at our financial institution on the day of deposit.


    Cancellation Fees

    Read our full cancellation policy

    • Cancellation must be in writing (mail or email)
    • Cancel by May 31: incur a charge of $45 per person ($125 maximum per family.)
      See our full cancellation policy for exceptions - Friends offered financial aid have one week after the offer to cancel without a fee.
    • Cancel June 1–10: the cancellation fee will equal 50% of program fees.
    • Cancel after June 10: 75% of all fees will be owed even if you do not attend the Gathering.

    Learn more about half-Gathering options, payments, deposits, cancellations, and additional fees.

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