Friends General Conference

Together we nurture the spiritual vitality of Friends

Gathering Volunteer Roles

Gathering in virtual space is different from gathering in-person, but we still need volunteers to make it happen. Instead of Lend-A-Hand roles like driving a golf cart or ushering, we need Zoom Hosts for each of the programs we offer, as well as other online volunteer roles described below. 

Attending a training and/or meeting in advance of the Gathering is required for all volunteer roles. For all of these roles, you can indicate interest in volunteering when you register for the virtual Gathering, and someone will be in touch with more information. Indicating your interest on registration doesn't confirm you in the role. 

Volunteer Roles and Pay as Led Model

The 2021 Gathering is using a Pay as Led model this year. This decision affects our volunteer and workgrant positions. The Gathering has always been made possible by the commitment, dedication, and time of the volunteers and Friends in workgrant positions. We continue to experiment with how volunteers can serve at virtual Gatherings. Your time and gifts as a volunteer are valuable to the FGC community. If you are volunteering at the 2021 Gathering, we ask that you prayerfully consider your service to the Gathering, the value you believe the Gathering brings to your life and to Friends, and the fee scale we have provided. Based on this personal reflection, we invite you to contribute the amount that feels meaningful to you.

Volunteer Descriptions

Info Desk: During the Gathering, answer attenders’ questions about the Gathering over Zoom, and direct Gathering attenders to the appropriate resources. We are seeking volunteers who are knowledgeable about the virtual Gathering and are comfortable operating in a Zoom environment.

Info Desk – Tech Support: Volunteers will assist Gathering attenders on Zoom (or phone if necessary) with a wide variety of technology questions in order to attend the virtual Gathering. We are seeking Friends who are able to manage Zoom with ease & are knowledgeable about interfacing with different devices, platforms, and applications.

Junior Gathering Staff: Opportunities are available to support children and youth ages 0-14 at our daily Junior Gathering sessions (M-F 4:30-6 pm eastern). You can sign up as an all-age group presenter or to co-lead a daily age-based break-out group. Expanded Junior Gathering Staff description and application

High School Program Staff: Staff in the High School program co-lead a daily support group and staff optional activities such as affinity groups and hang-out times for games, trivia etc. High School staff are required to attend a daily Staff Meeting. The High School Program meets at various times throughout the week so you can serve based on your availability. Expanded High School Program Staff description and application

Open Hang Out Time Host: The Open Hang Out Time host serves as the Zoom host for Open Hang Out Time. They give Friends who come into the space a choice of breakout rooms to join, or make a new breakout room with a different focus. Open Hang Out Time provides registrants with a way to meet up with new and old Friends. Some breakout rooms might be totally unstructured, and some may be focused on a particular topic. We are looking for 3-5 people who can share host duties - training for hosts will be provided.

Open Hang Out Time Announcement Editor: The Announcement Editor compiles the Open Hang Out Time announcements and publishes them on a website.  Open Hang Out Time provides registrants with a way to meet up with new and old Friends. Some breakout rooms might be unstructured, and some may be focused on a particular topic. The Announcement Board allows Gathering participants to publicize a topic in advance of the Hang Out Space. Some experience with GoogleForms and GoogleDocs is necessary.

Spanish Language Accompaniment: Are you bilingual in Spanish and English? Would you like to help Spanish-speaking Friends attend the 2021 Gathering? Since 2019, FGC has begun exploring ways to enhance language justice in our programs. In addition to offering professional simultaneous interpretation at our evening plenaries, we would like to offer Spanish speakers a way to participate in workshops. We are seeking Friends who are bilingual in English and Spanish to “accompany” Spanish-speaking Friends to their workshops. You would provide informal simultaneous interpretation via phone or Zoom to the Friend so they can understand the program content. You would also consecutively interpret from Spanish to English if the Spanish-speaking Friend would like to participate in the conversation. Friends are asked to attend a training session on Zoom in advance of Gathering to prepare for this volunteer role.

Worship Sharing leaders: Worship sharing group leaders will create and hold a welcoming and safe environment in which Friends can be open to the spirit and to one another. They will meet with the same group throughout the week. They will share and encourage Friends’ use of worship sharing guidelines and mentor Friends who stray from the guidelines. Worship sharing leaders will share daily queries.

Zoom Host: The Zoom Host is the technology host of the meeting. The Host has control over all functions and features in the meeting/event and may share hosting responsibilities with the facilitator and/or other co-hosts depending on the size and complexity of the meeting. You can learn more about Host controls in the Zoom Help Center. Zoom Hosts might: assist the facilitator, assist with screen sharing, mute and unmute participants as needed, keep an eye out for any inappropriate sharing and address such, and manage breakout rooms. FGC will provide training for volunteer Zoom Hosts prior to the 2021 Gathering, but hosts should have some experience using Zoom.