Friends General Conference

Together we nurture the spiritual vitality of Friends

Gathering Workshop Proposal Information

I've read the information below, and I am ready to start a workshop proposal.

The deadline for proposing a workshop for the 2019 Gathering is 9/30/2018. Please email [email protected] if you would like an email reminder when the form is posted.


2019 FGC Gathering Details

Dates: June 30 - July 8, 2019

The theme is "Peace in our hearts. Justice in the world." and will be held in Grinnell, IA

Workshop Times: 5 sessions, Monday-Friday, 9:00-11:45 a.m.

Have questions? Check out our a page of frequently asked questions about workshop proposals. You can also let us know what questions should be answered there.

For 2019, what is the Workshop Committee looking for?

We hope to see a variety of workshops, including familiar and well-loved ones as well as new and innovative ones. We hope the workshops will reflect the rich diversity of our faith community. As a whole, workshops should support the Gathering’s efforts to be inclusive, build community, and help us connect to one another.

The theme for the 2019 Gathering is: Peace in our hearts. Justice in the world.

We recognize that many paths may lead to peace in our hearts. Among these are Quaker spiritual beliefs and practices, practices from other spiritual traditions, experiences with the arts, and involvement with the natural world. We would like to see workshops that lead to spiritual deepening as well as a simple, joyful life.

There are also many paths to justice in the world. We would like to see workshops that link us to justice-seeking groups in this country and other parts of the world. We hope to see workshops that promote issues such as care for the Earth and fostering nonviolence and understanding. We also look forward to workshops that address racism, incarceration, and challenges for people crossing international borders.

And of course, we welcome workshops that blend the two parts of our theme, helping us to keep peace in our hearts while we work for justice in the world.

We look for workshops that:

  • are interactive
  • are grounded in worship
  • may address the Gathering theme
  • speak to interests or concerns of Friends including a broad range of topics such as: Quaker history, practice, faith, writing, art, music, movement, diversity, gender, and family issues
  • have a flexible format that could be held in a lounge or classroom
  • fill the workshop times productively: 5 sessions, Monday-Friday, 9-11:45am

The Workshop Committee appreciates and respects all ideas and proposals. However, in most years we receive more than can be offered, and we need to make difficult choices about which workshops to offer. Not all proposals will be accepted, but they will all be appreciated. Occasionally, we may suggest that leaders with similar proposals explore the possibility of working together on a workshop.

The Workshop Committee looks forward to reading your proposals!

How much time is required during the year preceding the workshop?

In addition to your own preparations, here are some of the tasks we expect from workshop leaders :

  • December: Receive edited short description, work with staff on further editing if needed.Confirmation due mid-December.
  • December-February:
    1. Edit detailed workshop description and leader bios for the website. Attention to detail needed!
    2. Access workshop leader website and work with staff if there are any problems receiving our e-mail and accessing information.
    3. Compose any message you want sent automatically to people who register for your workshop. Exact text needed.
  • March 15: FGC office needs to know name of elder or support person, and how co-leaders plan to divide the workshop workgrant. Any added co-leaders need to supply contact information.
  • Early April: Registration required. Allow at least 30 minutes online or on the phone with FGC staff.
  • April: 3 forms needed, deadline April 30. Each form should take 5-10 minutes to complete.
  • June: Time to read through workshop resources and information.
  • Pre-Gathering: Sunday afternoon meeting for all workshop leaders. Sunday afternoon A/V training for anyone who wants to use audio-visual equipment during the week.

Submitting a proposal

There are two parts to each workshop proposal: your proposal form (preferably submitted online but available by e-mail or paper), and a letter of support for each co-leader. Both are due by September 30, 2018.

PART I: Your Proposal  The proposal form is due by September 30, 2018. Online webform submission makes the job of reviewing and managing the proposals easier to prepare for publication. Proposal forms can be downloaded and mailed or emailed to the FGC office (this increases staff processing time). Your proposal is welcome in whatever form you choose to submit it. Click on the link near the bottom of this page for access to the workshop proposal forms.

If you submitted a previous proposal which you want to edit and resubmit for 2019, click below, follow the links to sign in, and you should see your past proposals. Contact the Gathering Office if you need help with this or need an email or paper copy of your old proposal sent to you.

PART II: Letter of Support  The letter of support must also be received by September 30, 2018. This letter should directly address your skills and current ability for leading the proposed workshop, from the perspective of Friends. Members of the the Workshop Committee often do not know not know the workshop proposers, so these letters of support help the committee in its discernment process. You may want to request a letter now in order to allow the writer sufficient time to submit the letter to us before September 30.

Leaders of 2017 or 2018 Gathering workshops can choose to have their workshop evaluations used in lieu of a letter. Proposals will not be considered without either a letter of support or a workshop leader evaluation summary from the past two years.

Confirming Receipt of Proposals. You will receive an acknowledgment of the receipt of your proposal. Please call the FGC Gathering office if you have not received an email acknowledgment within two hours of electronic submission or a letter by October 1st for paper submissions. You will be notified of the Workshop Committee's decision no later than December 5, 2018.

Financial Credits for Workshop Leaders

Workshop leaders are eligible for a reduction in costs equal to 50% of the Basic Fee per workshop as leadership credit. (The Basic Fee is the cost for an adult to attend the Gathering, sleep in the least expensive adult double room, and eat three meals a day.) There is only one credit per workshop, so co-leaders need to decide how to share this credit. Leaders may request additional scholarship support for themselves and their families from FGC (during the spring registration process) or from their meetings.



For more information :

Elizabeth Piersol Schmidt, FGC Conference & Event Associate

[email protected], 215-561-1700, x3005

Have questions? Look for the answers: frequently asked questions about workshop proposals. (You can also let us know what questions should be answered there!)

I've read the information above, and I am ready to start a workshop proposal.