Friends General Conference

Nurturing faith and Quaker practice

Gathering Workshop Proposal Information

The deadline for workshop proposals for the 2018 FGC Gathering has passed.

The Workshop Committee is currently in discernment on which workshop proposals to accept. Although we are not accepting additional proposals at this time, we are interested in knowing the topic of the proposal you wanted to submit. Please email [email protected] with your topic.

The 2019 Gathering workshop proposal form should by online by 8/15/2018. Please email [email protected] if you would like an email reminder when the form is posted.


2018 FGC Gathering Details

Dates: July 1-7, 2018
The theme is "The Power of Truth" and will be held in Toledo, OH.
Workshop Times: 5 sessions, Monday-Friday, 9:00-11:45 a.m.

Have questions? Check out our a page of frequently asked questions about workshop proposals. You can also let us know what questions should be answered there.

For 2018, what is the Workshop Committee looking for?

The Power of Truth is a theme that invites many pespectives on T/truth - experiential, moral, theological, relational, political, scientific. We're hoping to see this reflected in our workshop proposal pool. We would like to see an exciting variety of workshops, the familiar and beloved as well as the new and provocative. We hope the workshops will reflect the rich diversity of our faith community. The Workshop Committee appreciates and respects all ideas and proposals. However, in most years we receive many more than can be offered and need to make difficult choices about which workshops to offer. Not all proposals will be accepted, but they will all be appreciated.

We look for workshops that:

  • are interactive and grounded in worship
  • may address the Gathering theme
  • speak to interests or concerns of Friends including a broad range of topics such as: Quaker history, practice, faith, writing, art, music, movement, diversity, gender, and family issues.
  • have a flexible format that could be held in a lounge or classroom.
  • fill the workshop times productively: 5 sessions, Monday-Friday, 9:00-11:45 a.m.

How much time is required during the year preceding the workshop?

In addition to your own preparations, here are some of the tasks we expect from workshop leaders :

  • Mid-December : Receive edited short description, work with staff on further editing if needed. Confirmation due before Christmas.
  • December-February :
  1. Edit detailed workshop description and leader bios for the website. Attention to detail needed!
  2. Access workshop leader website and work with staff if there are any problems receiving our e-mail and accessing information.
  3. Compose any message you want sent automatically to people who register for your workshop. Exact text needed.
  • March 15 : FGC office needs to know name of elder or support person, and how co-leaders plan to divide the workshop workgrant. Any added co-leaders need to supply contact information.
  • Early April : Registration required. Allow at least 30 minutes online or on the phone with FGC staff.
  • April : 3 forms needed, deadline April 30. Each form should take 5-10 minutes to complete.
  • June : Time to read through workshop resources and information.
  • Pre-Gathering : Sunday afternoon meeting for all workshop leaders. Sunday afternoon A/V training for anyone who wants to use audio-visual equipment during the week.

Submitting a proposal

There are two parts to each workshop proposal : your proposal form (preferably submitted online but available by e-mail or paper), and a letter of support for each co-leader. Both will be due by September 30, 2017. Look here for more information in mid-August, 2017. Contact the Gathering Office if you would like a paper form sent to you. Your proposal is welcome in whatever form you choose to submit it.

Leaders of 2016 or 2017 workshops can choose to have their workshop evaluations used in lieu of a letter of support.

Financial Credits for Workshop Leaders

Workshop leaders are eligible for a reduction in costs equal to 50% of the Basic Fee per workshop as leadership credit. (The Basic Fee is the cost for an adult to attend the Gathering, sleep in the least expensive adult double room, and eat three meals a day.) There is only one credit per workshop, so co-leaders need to decide how to share this credit. Leaders may request additional scholarship support for themselves and their families from FGC (during the spring registration process) or from their meetings.

For more information :
Elizabeth Piersol Schmidt, FGC Conference & Event Associate
[email protected], 215-561-1700, ext. 3005

Have questions? Look for the answers: frequently asked questions about workshop proposals. (You can also let us know what questions should be answered there!)