Friends General Conference

Nurturing faith and Quaker practice

Family Housing Details and Examples

Family Housing Overview

All family housing is in air-conditioned dorms on the campus.  All families (including those in the FLGBTQC cluster) will be housed in the following types of rooms: 

  • 1 double with a private bath (most families will be in this type)  
  • A suite consisting of 2 doubles plus 2 baths (rare)

When you choose "double” from the housing options, your are choosing one bed in a room with two beds. Up to two children age 10 or younger may sleep on the floor of a double room, if both beds have been paid for.  High Schoolers are in their own dorm and so are not included in the following information.

The Gathering housing team will do its best to put families needing more than three beds in the suites with 2 doubles with 2 baths.  However, there are very few of these suites, and there are many families needing more than two beds who will be in two adjacent private doubles.  When this happens, we will make sure that parents have access to their child(ren)'s room.

Family Housing Details

  1. If you are…
    1. One adult who chooses a double with one child on the floor, the Gathering housing team will try to match you with another parent-child pair in a double.  If we are unable, you will have to pay for a bed for your child.
    2. A family with three people who MUST have beds (e.g., two parents and 14 year old), we will try to find a roommate for your child who is too old to sleep on the floor.  That child and his/her roommate will most likely be in a double-with-private-bath next to your room and the parent(s) of the other youth. In this instance, you may choose to have a younger child on your floor.
  2. A child (10 years and younger) may sleep in a bed, even though s/he is eligible to sleep on the floor.  Double occupancy fee applies.  Your child does not need a roommate to be eligible for the double price.
  3. A child may not sleep on the floor unless all beds in your family’s room(s) are full.  If you have two adults and one child in beds, then the next child must also be in a bed. See also point 1a, above.
  4. An adult in a single may not have a child on the floor.

Family Housing Scenarios

The following scenarios show what housing options are available for various family configurations, and what each option would cost.  Look at the scenarios below and find the one that is most similar to your own family.  Remember:  children 10 years of age and younger are eligible to sleep on the floor. Children 11 years and up must have a bed. 

The costs on this page reflect ONLY housing costs (without guaranteed private bathrooms). Families must also pay program fee(s) and meal fees. Please read a definition of the Family Discount  which also applies to college students through age 23 who register with a parent, grandparent, or younger sibling.

Example 1: One parent, one 7 year-old

Option 1A: Parent and child in beds. Parent and child both choose "double."
Housing costs: $174+ $122 = $296

Option 1B: Parent in bed, child on floor, wanting roommates.  Parent chooses "double", child chooses "floor." Parents choosing this option must be willing to upgrade to Option 1A if FGC cannot find suitable parent-child roommates.
Housing costs: $174 + $22 = $196

Example 2: Two adults, one 7 year-old

Option 2A: All in one room. Adults both choose "double," child "floor."
Housing costs: $174 + $174 + $22 = $370

Option 2B: All in beds. All choose "double".  Warning: you will likely be given two rooms next to each, each room with its own private bathroom.   There will be an empty bed in one room.
Housing costs: $174 + $174 + $122 = $470

Example 3: Two adults, one 5 year-old, one 10 year-old

Option 3A: Adults in beds, children on floor: Adults both choose "double" to share a room, children choose "floor."  
Housing costs: $174+$174 + $22 + $22 = $392

Option 3B: Everyone in beds: Everyone chooses "double." Family will most likely be housed in two rooms next to each other (each with a private bathroom).
Housing costs: $174+$174+$122+$122= $592

Not-an-Option:  Adults and 10 year old in beds in doubles, 5 year old on the floor.  This is not an option. Since there will be an empty bed in the 10 year old’s room, it must be filled before a child may be on the floor. If the 10 year old were actually 11 years old and did not have the choice of sleeping on the floor, then FGC would find a roommate for that child (like in Option 4-B).

Example 4: Two adults, one 14 year-old, one 10 year-old

Option 4-A: Everyone in beds. The family will be most likely be housed in two neighboring rooms, each with its own bath.
Housing costs: $174+$174+$122+$122=$592

Option 4-B: 10 year-old on floor, everyone else in beds.  The two adults and the 10 year-old will be placed in one room, and the 14 year-old placed with a roommate of the same age and gender. 
Housing costs: $174 + $174 + $122 + $22 = $492

Example 5: One adult, one 14 year-old, one 7 year-old

Option 5-A: Parent in bed, older child in bed, younger child on the floor.  
Housing costs: $174+$122+$22=$318

Option 5-B: Everyone in beds. Each person chooses "double." In this scenario, the 14 year-old will be placed with a roommate of the same age and gender.
Housing costs: $174+$122+$122=$418

Example 6: One adult, one 4 year-old, one 8 year-old

Option 6-A: Parent in bed, one child in bed, one child on the floor. Adult and one child choose "double" to share a room, second child chooses "floor."
Housing costs: $174 + $122+ $22 = $318

Option 6-B: All in beds.  Each person chooses "double."  Warning: in this scenario, 8 year-old will likely be in the room next to the adult and 4 year old's room, without a roommate.
Housing costs: $174 + $122 + $122 = $418


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