Friends General Conference

Nurturing faith and Quaker practice

Quaker Exhibits and Presentations

Presentations

National and regional Quaker organizations will make scheduled afternoon presentations.  Complete the Quaker Presentation Request Form by May 31.  We are not able to provide digital projectors for these presentations.  Gathering staff will inform you by June 15 of the time and date of your presentation. Due to a limited number of time slots, we may not be able to accommodate all requests.

Evening Interest Groups

Any individual or organization may submit a proposal for a Tuesday Evening Interest Group.  The proposal deadline will be May 7, 2016.

Exhibits

Exhibits by Quaker-related organizations, communities, schools or interest groups will be displayed by advance arrangement. Reservations are only complete when payment has been received. Exhibit space is limited and may sell out. We will process paid-in-full advance reservations on a first-come, first-served basis in the order that they are completed. All exhibit space will be for freestanding tabletop or floor exhibits, possibly with limited electrical outlets available. No exhibit may exceed 6 linear feet.

Complete the Exhibit Space Reservation Form by May 31. Nothing may be sold in the Exhibits area. Please do not solicit donations for items included in an exhibit. If you are interested in selling goods, please see information on consignment reservations. 

Exhibit prices

  • Table space: $6/linear foot (2, 4 or 6 feet only)
  • Freestanding exhibit: 50 cents/square feet
  • Wall exhibit: NOT AVAILABLE in 2016

We will email you in mid-June regarding the earliest time that exhibits may be set up.  While exhibitors are responsible for setting up and taking down their exhibits, an Exhibit Coordinator will be available to answer questions as you set up your table/space. Blue painters' tape only may be used for hanging signs from tables. Exhibits must be removed by 9:30 PM on Friday, July 8 and FGC cannot be responsible for any items left behind. If you need to ship a display to the College of Saint Benedict, the mailing address will be available in late May.

Please be aware that when the building is open, the exhibit area will not be supervised. Any and all items in the display are the exhibitor’s responsibility.

A New Exhibit Opportunity for 2016:   The Friendly Opportunities Fair (FOF)! 

We encourage all organizations planning Exhibit tables to staff their tables on Monday, July 4th from 3:15 to 5:00 p.m. to create a kind of "Fair."  

The goal is to have an interactive time for Gathering attenders to learn about the wide range of organizations available in our communities.  Please feel free to explore creative ways to engage Friends.  For example, consider showcasing  your organization by holding a trivia contest or wheel of social change, distribute literature, stickers, fans, balloons, etc.. 

It will be a time where Friends will able to learn more about your organization and how they might become involved on a personal basis.  If you are offering a Tuesday Night Interest Group or other events throughout the week, it is a way to draw people in for a more extended exploration. 

Please indicate on  your Exhibit form if you are planning to staff your table during this time.

 

Free Table for Leaflets and Flyers

The exhibit hall will include a table for leaflets and flyers.  If you leave materials on this table, please follow the following guidelines:

  • No more than two documents per organization (or, if no organization, per person)
  • Documents only - no displays, and especially nothing three dimensional.  A petitition is considered a document.
  • For each document, provide the name and contact information for a Gathering registrant.

Items that do not meet these requirements will be removed from the leafletting table. See detailed policy regarding unacceptable materials.