National and regional Quaker organizations will make scheduled afternoon presentations. All requests for presentations must be made by May 31. We are not able to provide digital projectors for these presentations. Gathering staff will inform you by June 15 of the time and date of your presentation. Due to a limited number of time slots, we may not be able to accommodate all requests.
Any individual or organization may submit a proposal for a the Interest Group Evening (date to be decided). The proposal deadline will be determined later.
Exhibits by Quaker-related organizations, communities, schools or interest groups will be displayed by advance arrangement. We do not expect to fill the exhibit space before the May 31 reservation deadline. Reservations are only complete when payment has been received. Exhibit space is limited and may sell out. We will process paid-in-full advance reservations on a first-come, first-served basis in the order that they are completed. All exhibit space will be for freestanding tabletop or floor exhibits, possibly with limited electrical outlets available. No exhibit may exceed 6 linear feet. The deadline for requesting exhibit space is May 31. Nothing may be sold in the Exhibits area. Please do not solicit donations for items included in an exhibit. If you are interested in selling goods, please see information on consignment reservations.
Exhibit prices (to be confirmed)
- Table space: $6/linear foot (2, 4 or 6 feet only)
- Freestanding exhibit: 50 cents/square feet
- Wall exhibit: we do not yet know if wall space will be available in 2014
We will email you in mid-June regarding the earliest time that exhibits may be set up. While exhibitors are responsible for setting up and taking down their exhibits, an Exhibit Coordinator will be available to answer questions as you set up your table/space. Blue painters' tape only may be used for hanging signs from tables. Exhibits must be removed by 9:30 PM on Friday, July 4 and FGC cannot be responsible for any items left behind. If you need to ship a display to CALU, the mailing address will be available in late May
Please be aware that when the building is open, the exhibit area will not be supervised. Any and all items in the display are the exhibitor’s responsibility.
The exhibit hall will include a table for leaflets and flyers. If you leave materials on this table, please follow the following guidelines:
- No more than two documents per organization (or, if no organization, per person)
- Documents only - no displays, and especially nothing three dimensional. A petitition is considered a document.
- For each document, provide the name and contact information for a Gathering registrant.
Items that do not meet these requirements will be removed from the leafletting table. See detailed policy regarding unacceptable materials.